Archivist for American Diplomacy

Job Position: 
Archivist for American Diplomacy
Academic Organization: 
Sterling Memorial Library, Yale University

Archivist for American Diplomacy
Sterling Memorial Library
Yale University
New Haven, CT
Requisition:  34869BR

Yale University offers exciting opportunities for achievement and growth in New Haven, Connecticut.  Conveniently located between Boston and New York, New Haven is the creative capital of Connecticut with cultural resources that include two major art museums, a critically-acclaimed repertory theater, state-of-the-art concert hall, and world-renowned schools of Architecture, Art, Drama, and Music.

Position Focus:  Reporting to the Head of Arrangement and Description, the Archivist for American Diplomacy is primarily responsible for selecting, appraising, arranging, and describing, manuscript and archival materials related to American foreign relations and diplomacy and promoting their use for teaching and research.

Provides reference services to patrons in person, by telephone and via email. Serves as primary point of contact for the Yale and external teaching and research communities, Dr. Kissinger and his staff, and the Yale President’s office for the Henry Kissinger Papers. Participates in departmental bibliographic instruction and outreach activities and works with faculty to plan and promote classroom and research use of holdings in Manuscripts and Archives related to American diplomacy. Leads the effort to build department holdings that support teaching and research in American diplomacy, including initiating and maintaining donor contacts, and negotiating deeds of gift. Examines files relating to the provenance of collections, reviews pertinent historical literature, analyzes materials to determine content and the appropriate level and type of arrangement and description needed, and develops plans for accomplishing the work, including estimates of resources needed, for newly acquired collections related to American diplomacy. Arranges and describes archival material in all formats in accordance with approved plans; screens for potentially sensitive material; weeds extraneous material; recommends appropriate preservation and conservation procedures; and coordinates the copying or reformatting of materials for preservation and access. Prepares finding aids and catalog records for all assigned collections according to national and departmental standards. Trains and supervises staff and student assistants assigned to arrangement and description projects. Coordinates the transfer of personal papers and records from organizations and individual donors.  Participates in the formulation and documentation of unit and departmental policy and procedures.  Makes recommendations on personnel selection, staffing requirements, and equipment and supply needs. Participates in library-wide planning and committee work as appropriate. Contributes to the advancement of the archival profession and/or professional or scholarly knowledge relevant to the job.

Required Education, Skills and Experience:

  • Master’s degree from an ALA‐accredited library school or equivalent accredited degree, with formal training in archival theory and practice. In selected instances, a post graduate degree in museum studies or a related discipline in the humanities or social sciences may be substituted for a master’s degree in library science and formal training in archival theory and practice.
  • Qualified individuals new to the library profession are welcome to apply.
  • Demonstrated excellent oral, written, and interpersonal communications and analytical ability. Experience working collaboratively and independently with varied groups within a complex organization and rapidly changing, team environment.
  • Knowledge of the history and current trends in scholarly research related to the study of contemporary American diplomacy.  Ability to negotiate with and influence decision-makers. Ability to deal with others diplomatically, decisively, directly, and tactfully.
  • Demonstrated experience in use of technology with a wide range of desktop software applications.  Ability to plan, manage, and coordinate complex projects and bring them to a timely conclusion.
  • Ability to work independently, collaboratively, and respectfully in a diverse, team environment and to deliver a wide range of services.
  • Ability to readily adapt to change.  Ability to exercise initiative, sound judgment, creativity, and flexibility.

Preferred Education, Skills and Experience:  Demonstrated proficiency in archival appraisal, arrangement and description practices and standards.  Experience in reference, outreach, and instruction in an academic repository.  Experience in use of technology to support archival work.  Experience in donor relations.  PhD in humanities or social sciences related to contemporary American diplomacy.

Yale University assigns ranks to librarian positions based on a combination of professional experience and accomplishments.  Librarian ranking information can be found at:


The University and the Library

The Yale University Library, as one of the world's leading research libraries, collects, organizes, preserves, and provides access to and services for a rich and unique record of human thought and creativity. It fosters intellectual growth and supports the teaching and research missions of Yale University and scholarly communities worldwide. A distinctive strength is its rich spectrum of resources, including around 12.8 million volumes and information in all media, ranging from ancient papyri to early printed books to electronic databases. The Library is engaging in numerous projects to expand access to its physical and digital collections. Housed in eighteen buildings including the Sterling Memorial Library, the Beinecke Rare Book and Manuscript Library, and the Bass Library, it employs a dynamic and diverse staff of approximately five hundred who offer innovative and flexible services to library readers.  For additional information on the Yale University Library, please visit the Library's web site at

Manuscripts and Archives, Sterling Memorial Library:

Manuscripts and Archives is a major center for historical inquiry and also serves as the documentary memory of Yale University.  For more information about the department, please consult the website:

Salary and Benefits:

We invite you to discover the excitement, diversity, rewards and excellence of a career at Yale University. One of the country's great workplaces, Yale University offers exciting opportunities for meaningful accomplishment and true growth. Our benefits package is among the best anywhere, with a wide variety of insurance choices, liberal paid time off, fantastic family and educational benefits, a variety of retirement benefits, extensive recreational facilities, and much more.

How to apply:  Review of applications will begin immediately and will continue until the position is filled.  Applications, consisting of a cover letter, resume, and the names and contact information of three professional references should be submitted by applying online at The STARS req. ID for this position is 34869BR

Yale University considers applicants for employment without regard to, and does not discriminate on the basis of an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression.